Learn how to correctly record mixed‑use vehicle costs in your bookkeeping system — whether you’re using QuickBooks, spreadsheets, or another accounting platform.
In this video, I walk you through the cleanest, HMRC‑friendly method for handling a vehicle that’s used for both business and personal travel.
What you’ll learn
- How to record ALL motor expenses in full
- Why you should avoid partial entries
- How to apply a business‑use adjustment (e.g., 90% business / 10% personal)
- The exact journal entry to disallow personal use
- How to set up categories in QuickBooks
- How to create a recurring journal for the 10% adjustment
- When you can and cannot use the mileage method
Topics covered
- Fuel, insurance, repairs, MOT, road tax, lease payments
- Setting up “Motor Expenses” accounts
- Using a Drawings or Director’s Loan account for personal use
- Mileage logs and evidence HMRC expects
- QuickBooks setup for mixed‑use vehicles
Perfect for
Small business owners, sole traders, bookkeepers, and anyone wanting a tidy, compliant way to handle vehicle costs.
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