Terms and Conditions for Bookeeping Services
Professional Indemnity Insurance Coverage
Any Other Business is fully covered by professional indemnity insurance. This coverage ensures that we are protected against any potential legal claims or financial liabilities arising from our operations.
This insurance underscores our commitment to maintaining the highest standards of safety and professionalism in all our business activities. You can trust that we are prepared to handle any unforeseen incidents with the utmost responsibility and care.
Terms and Conditions for Bookkeeping Services
- Introduction
These Terms and Conditions govern the relationship between Peter Trengove (“the Bookkeeper”) and the Client. By engaging the Bookkeeper for services, the Client agrees to these Terms and Conditions.
- Services Offered
The Bookkeeper provides the following services:
- General bookkeeping
- VAT returns
- Bank reconciliation
- Payroll processing
- Financial reporting
- Other services as agreed in writing
- Initial Consultation
The Bookkeeper offers an initial consultation to discuss the Client’s requirements. This consultation is free of charge. Any work beyond the consultation will be charged at the agreed rates.
- Fees and Payment
- The standard hourly rate is £25.00 unless otherwise agreed in writing.
- A non-refundable deposit of £25.00 is required for appointment bookings.
- Invoices will be issued on a monthly basis, and payments are due within 7 days of the invoice date.
- Late payments will incur an interest charge of 2% per month, or part thereof, on overdue amounts.
- All fees are exclusive of VAT unless otherwise stated.
- Client Responsibilities
The Client agrees to:
- Provide all necessary documents and information required for the completion of services.
- Ensure the accuracy and completeness of the information provided.
- Make timely payments as per the agreed terms.
- Confidentiality
Both parties agree to maintain confidentiality of all information disclosed during the course of the services. No information will be shared with third parties without prior consent, except as required by law.
- Data Protection
The Bookkeeper complies with the Data Protection Act and GDPR. Personal data will be handled with care and stored securely. The Client has the right to access any personal information held by the Bookkeeper.
- Limitation of Liability
The Bookkeeper will perform all services with due care and diligence. However, the Bookkeeper shall not be held liable for any indirect, consequential, or financial losses resulting from the services provided. The maximum liability for any claim related to the services will not exceed the fees paid by the Client for the services in question.
- Termination of Services
Either party may terminate the service agreement by providing 14 days’ written notice. Upon termination, the Client agrees to settle all outstanding fees for services rendered up to the date of termination.
- Dispute Resolution
In the event of a dispute, both parties agree to first attempt to resolve the issue through informal discussion. If the dispute cannot be resolved, the matter will be referred to an independent mediator before any legal proceedings are initiated.
- Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the laws of the United Kingdom, and the parties submit to the exclusive jurisdiction of the courts of Llandudno Magistrates’ Court.
- Amendments
The Bookkeeper reserves the right to amend these Terms and Conditions. Any changes will be communicated to the Client in writing before they come into effect.