Going Paperless: Benefits of a Digital Office

Paper-free Office

A paperless office (or paper-free office) is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form, a process known as digitization. Proponents claim that “going paperless” can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and help the environment. The concept can be extended to communications outside the office as well.

Turn your paper to cloud – and manage it all with ease
Digitize and store your old records and documents – turn them into a valuable, searchable, accessible company asset.

What are the benefits?
  • Reduce costs by saving on office space.
  • Reduce carbon footprint and achieve CSR targets by moving to online document management.
  • Manage continuity and reduce risks of security breaches.
  • Improve efficiency and productivity.
  • Retain talented staff by offering flexible and home working options.
What are the processes?
  • Prepare the paper files before scanning commences.
  • Scan the files and exclude any blank pages.
  • Save the final scan as PDF files. Give them names that are easily identifiable.
  • The original paper documents can then be destroyed.

These days invoices are usually sent via email, which makes filing them quicker and easier. The use of sending invoices through delivery services is becoming a thing of the past. However, some companies still use this method, which means scanning the documents. The pros of this process outweigh the cons.